Print Services Copyright Policy

Updated 11 June 2010

Guidelines for Printing Copyrighted Material

Please review these guidelines prior to submitting material to be copied by University Print Services. Although not comprehensive, this information indicates why your print job may require communication with the Copyright Resources Office (CRO) prior to being printed or is not authorized to be printed by Print Services.

  1. Entire books, including those submitted on a thumb drive, cannot be printed unless the requestor owns the rights to the book in question or has written permission from the copyright holder. Staff may request verification of content ownership. Books in the public domain are exempt.
  2. Student arrangements of in-copyright music cannot be printed unless written permission from the original composer or publisher (whoever owns the copyright) accompanies the request.
  3. Material available via the Internet may not be free to copy. Look for a copyright statement on each web page, photo, graph, table, etc., you would like to copy to find out how that material may be used. If a copyright statement cannot be located, that does not mean the material is in the public domain and, therefore, free to use. Assume that someone owns the rights to the work.
  4. Exercise your right to a fair use of copyrighted material by completing, for your records, a Fair Use Check List (see the Copyright Clearance Center checklist as an example, but any will do). The fair use doctrine, defined in §107 of Title 17 U.S. Code, allows some use of copyrighted material without the permission of the copyright owner. Thoughtful analysis of your decision to copy works that do not belong to you should validate or negate a claim of fair use. Remember that educational applications do not automatically support a fair use defense in a court of law. Ultimately it is your responsibility to determine whether your use is a fair use, but the CRO will assist you if needed.

Copyright Resources Office 12/2009